Datafile


CONTACT US

1 800 503 453

Contact us online »

Visit Datafile.com.au
for more information on:

View Past Issues |  Manage Subscription

June 2011: In This Issue

  1. Three Tips for Greening Your Records Management Program »
  2. Watch our Webinar: More Best Practices for Green RM »
  3. File Your Records the Green Way with tabZEROfile! »
  4. Get Great Resources for Managing the Hybrid Environment on Our New Website! »
  5. What your Colleagues are Downloading »

1. Three Tips for Greening Your Records Management Program

Electronic Records ManagementGoing green is great for business, and your records management program can be a big part of that. Your day-to-day RM practices, as well as the equipment and supplies you use, can significantly affect your organisation’s overall impact on the environment.

The good news is that making your RM program more environmentally friendly creates benefits that go beyond the feel good factor—everything from cost savings through the efficient use of resources to improving the way customers see your organisation.

These best practices are a good start to helping you make your records management program, and your organisation, more sustainable.

Use high-density equipment
High-density mobile storage systems are a great solution for organisations that want to minimise their impact on the environment. They can be repurposed to increase storage capacity while using less space because they allow you to create aisles only when and where you need them.

These solutions also help you:

  • Lower existing environmental footprints
  • Maximise space resources
  • Meet growing storage needs
  • Optimise energy performance
High-density units are also a great option for organisations participating in certification programs like LEED.

Choose eco-friendly supplies
The records management industry has responded to growing consumer interest in protecting the environment by creating a wide range of sustainable and cost-effective products. When storing your records, look for durable and reusable labels, folders and pockets that are 100% recyclable and can expand to accommodate growing collections.

Products that are made with certified materials from well-managed forests, like our tabZEROfile, enable you to fulfill your RM needs while helping the environment.

Aim for a “less-paper” office
Although eliminating physical records entirely is not an option for most organisations, there are simple steps you can take to decrease the amount of paper your office generates.

One way is to use a centralised filing system to store all relevant documents from a project or department in a main location, which ensures that multiple copies aren’t being generated and retained by individual team members. When it comes to your non-physical records, an electronic document management system offers centralised file control to prevent versioning issues across the network.

Another effective method for decreasing paper consumption is to develop a strong recycling and disposal program that will allow you to put otherwise useless records back into the productive cycle as raw material.

Get our toolkit!
Download our toolkit to get more helpful tips and techniques!

2. Watch our Webinar: More Best Practices for Green Records Management

Hybrid Records ManagementEveryone wants to go green but how do you do it? Like with everything else, there’s a difference between practice and theory when it comes to eco-friendly RM.

For organisations that are serious about greening their records management program, this webinar is a must-see. We created it to give you useful, practical information on:

  • Purging unnecessary files and documents
  • Designing storage space for maximum efficiency
  • Leveraging inactive storage spaces
  • Assessing disposal methods
Watch the full webinar here on TAB’s, our parent company, website.

You can also download our green toolkit here.

3. File Your Records the Green Way with tabZEROfile!

Carbon Neutral FolderWith tabZEROfile we’ve created a truly "environmentally friendly" product. We took a holistic view of the product manufacturing lifecycle, including packaging, transportation and disposal, and the result is a 100% recyclable, carbon neutral, acid-free folder made from Sustainable Forestry Initiative (SFI) certified products. Even the packaging is recyclable and reusable!

tabZEROfile is the perfect option for organisations that are doing all they can to reduce their impact on our environment. And the good news is that this folder is the same price as a standard folder!

Learn more about tabZEROfile and get a FREE SAMPLE.

4. Get Great Resources for Managing the Hybrid Environment on Our New Website!

Records Management SoftwareYou can now get all of our resources for managing paper and electronic records on our new TAB FusionRMS website! It features a variety of great tools including checklists, whitepapers and practical guides to help you meet the unique challenges of the hybrid environment. You can also discover how various organisations are using FusionRMS to meet their own RM requirements.

Click here to visit the site today.

5. What Your Colleagues are Downloading

Want to know what your colleagues are reading? These are some of our most popular recent downloads:


Datafile Guide: Taking the Risk Out of Records Retention

Legal compliance, archival requirements and other important factors make it crucial to be conservative when it comes to records retention. But keeping unnecessary records can expose your company to legal liability and waste valuable storage space and resources.

So to help you get a solid understanding of records retention, we’ve put together this guide. In it you’ll learn:

  • What we mean by records retention
  • How to get the benefits of records retention
  • How to implement a retention schedule
  • What to look for in your records collection
  • Issues to consider
Download our comprehensive guide here.

Toolkit for Mergers & Acquisitions

Merging with or acquiring another organisation can be a challenge but it is also a great opportunity for records managers, whichever side of the deal you are on.

This toolkit will help you minimise the impact of M&A activity, while increasing overall RM efficiency and the profile of your program.

Use it to:

  • Incorporate new file collections seamlessly and without risk
  • Order your business assets for acquisition
  • Capitalise on asset/ROI by quickly resuming full operations post-transaction
  • Minimise the risk to both parties by detailing assets you will be or have already acquired
Get this great resource here.

Join our mailing list  |   Privacy Policy

To help ensure delivery of Datafile's newsletter to your inbox, please add our email reply address (datafile@news.tab.ca) to your Address Book or Safe Sender List. You can also send mail to Datafile Head Office, PO BOX 7503, Silverwater NSW 2128, 1 800 503 453.