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August 2009: In This Issue
- TAB Document Imaging Toolkit Ready to Download! »
- Survey: Are you Using Document Imaging in Your RM Program? »
- Talk to TAB About Imaging »
- What Your Colleagues Are Reading »
Dear Records Manager,
Our focus this month is document imaging, one of the most effective records management tools out there.
We've put together a Document Imaging Toolkit for you. In one easy download, you can access five informative tools that will help you use imaging to save space, improve records retrieval, as well as enabling automatic back-up, secure access, and multi-user collaboration!
Also, don't miss our Imaging Survey. It's a great way to share knowledge and learn from others in our industry. We'll be reporting the results in an upcoming issue!
Your opinions matter to us. If you have questions, or want to discuss any of the issues raised in this newsletter, please get in touch.
Regards,
TAB
 Want to get the most out of your information assets?
Imaging can have a huge positive impact on your records management program, from improving access and collaboration to saving you space. But, to be successful, you have to get everything right from the start.
If you're considering document conversion, use our comprehensive toolkit to get the most from your project. Our five tools will help you:
- Determine if imaging is right for your organization
- Prepare your RM program for a document conversion
- Plan a document conversion
- Discover how TAB helped convert a customer for future growth
- Learn how TAB can help you get the benefits and avoid the pitfalls
The toolkit contains the following resources:
Find out if Imaging is Right for Your Organization
This needs assessment tool will help you consider the move to imaging in terms of objectives, overall RM strategy, current filing environment, collaboration and access issues, compliance, disaster recovery, and ROI.
Are you Prepared for a Document Conversion?
Is your RM program ready for imaging? Answering these questions will help you evaluate that, and understand what you'll need to achieve a successful document conversion project.
How to Plan a Document Conversion
Moving to an electronic records system can provide tremendous value to any organization. But careful planning and execution are essential for you to realize the full value of your project. This whitepaper will show you how!
Learn how TAB Helped Continental Paper Grading with Back-file Conversion
Download our success story for the details on how we executed a fully managed conversion for this organization, streamlining the scanning process along the way, and leaving the company in an excellent position to deal with future growth.
Imaging: TAB Helps you get the Benefits and Avoid the Pitfalls
Converting to digital images makes sense, but many businesses are hesitant because of perceived cost and technical issues. Talk to us, because whether you need consulting services, outsourcing, project support, or back scanning, TAB can help you quickly image only what you need!
Download the entire toolkit here!
2. Survey: Are you Using Document Imaging in Your RM Program?
 We're continuing our Survey Series with this short questionnaire about document imaging. If you are already using document imaging in your RM Program, please share your experiences!
Whatever your story, we'd love to hear about it - and we'll share the collective results with you in an upcoming issue of OnRecord.
Take the short survey here.
3. Talk to TAB About Imaging
 Document imaging can enhance your records management program, producing major efficiencies by helping automate the indexing, retrieval, storage, and maintenance of your records.
What are the Specific Benefits?
- Automatically create backups of your paper files
- Secure sensitive documents from unauthorized access
- Allow multiple users to access the same document
- Reclaim valuable office space
- Increase efficiency of your employees
- Improve responsiveness to your customers
- Eliminate the chaos of misplaced or lost files
- Access documents instantly and easily from any PC
Still, many businesses hesitate to convert their records because of perceived cost and technical issues.
That's why it's important to talk to document imaging experts, whether you need consulting services, outsourcing, project support, or back scanning.
How to Avoid Imaging Pitfalls
Our trained staff of imaging professionals can help you avoid the pitfalls of imaging by ensuring that you are scanning only what you need. TAB experts will analyze your current environment, make recommendations for changes and improvements, and provide the planning, tools, staffing, and management to implement the recommendations.
For further information call 1-888-466-8228, email us or complete our online response form.
4. What Your Colleagues are Reading
 Want to know what your colleagues are reading?
These are some of our most popular recent downloads:
Demonstrating ROI for Records Management Initiatives
Need to show the ROI on your RM Program? This guide tells you how!
We'll give you a strategy for demonstrating records management's ROI based on hard and soft dollar revenue flows, reduced risk and improved long-term returns.
A recent survey of OnRecord readers identified three main sources of hard and soft dollar return on investment for records management initiatives:
- Savings on physical storage space
- Staff productivity gains
- Reduced risk exposure
We'll examine these three objectives in light of basic ROI principles, focusing on those records management approaches which can help optimize that investment over time.
Download this valuable resource here!
Myth Busting: A Records Retention Action Plan
Unsure why, when and how long to retain records? Want to know the best way to develop a retention plan?
Records retention scheduling plays a significant role in an effective RM program, but unfortunately, myths and misconceptions about retention are common.
Without the proper level of due diligence, ad hoc decision making and vague assumptions about retention can threaten an organization's compliance with legal and business requirements, putting you at risk.
Bust the myths and get the facts on records retention in this must-have FREE download. You will learn:
- How increasing reliance on electronic records affects retention issues
- Why the 'Seven Year' default rule is just a starting point - and is sometimes misleading
- How to identify threats to these records
- What privacy regulations and Sarbanes Oxley mean for retention
- Why 'long term' and 'permanent' aren't synonymous
- How to make sure you are only keeping valuable records in your archive
- How to develop and implement a records retention plan
You can download it here!
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