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Corporate Moves Toolkit

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March 2010: In This Issue

  1. TAB Resource: RM Toolkit for Corporate Moves »   

  2. Follow Us on Twitter »   

  3. Move 25% Less files with TAB SMART »   

  4. What Your Colleagues are Downloading »

Dear Records Manager,

Is there a move in your organization’s future? 

If so, you’ve got a great opportunity!  Now is the time to reduce the amount of files you have to move and store at the new location.  It is also the perfect time to improve your RM infrastructure and processes.

To help you seize this opportunity, we’ve created our RM Toolkit for Corporate Moves.  It has everything you need to make your move a safe and successful one.

You can also get more details on how our TAB SMART service can help you reduce your file volume by 25%!

We value your feedback. If you have any questions, or want to discuss any of the issues raised in this newsletter, please get in touch!

Regards,

TAB

1. TAB Resource: RM Toolkit for Corporate Moves

Corporate Moves ToolkitEvery corporate move is different, but they all share one thing in common: your records have to come with you.

Moving your records can be full of big challenges.  They need to remain secure and accessible throughout the move, while arriving intact and ready to go when business resumes.
 
So what is the best way to move them?

It starts with a strategic application of records management principles and tools to the planning, preparation and execution of the move.

We’ve worked with numerous companies to move their files, most notably Imperial Oil, the largest corporate move to date in Canada!
 
We’ve put years of knowledge into this toolkit, and it will show you how to conduct an efficient, secure move with a minimum of risk.

This toolkit includes the following resources:

A Complete Guide to Planning and Executing a File Move
This resource contains all you need to know before, during and after your file move.

3 RM Tips for Corporate Moves
These are three best practices you’ll need to keep in mind at all times!

Profile of a Corporate Move: Imperial Oil
Get the details on how TAB helped Imperial Oil successfully move their records collection during their massive corporate headquarters relocation.

Download the toolkit here.

2. We're on Twitter! Follow Us for the Latest RM Information

Follow us on Twitter! @tabonrecordFollow TAB at www.twitter.com/tabonrecord to get up to date information on what is happening in the world of records management. We'll share news, tips, best practices and resources. You can also tweet us with your own updates or questions!

3. Move 25% Fewer Documents with TAB SMART

TAB SMART ProgramOn average, our TAB SMART process reduces document volume by 25%.  Think of what that could save your company in moving costs!  Not only that, but your records collection will require less square footage in the new location, and less equipment to store it.
 
So if you are moving, merging locations, or simply need to reduce storage costs, be TAB SMART and you could see measurable savings!

How does it work? 

The process is simple. We help your organization reduce the amount of material it retains, leading to lower moving and storage costs. We'll take your employees through a process of reviewing their records and determining which ones are not essential.
Then we eliminate non-essential documents, both paper and electronic, helping you reduce the amount of materials you have to move and store!

Remember too that streamlining the information available to employees improves retrieval time and access to your records.
And at the end of the program, you'll see measurable savings!

Measurable Savings

We implemented the TAB SMART program for the Pengrowth Corporation, a top North American energy trust. The exercise yielded some impressive results, as well as some unexpected finds:

  • A total of 6500 cubic feet of paper was removed, 50% of that shredded, with 2500 cubic feet being garbage, like published material
  • 495 cubic feet of inactive records were transferred to lower cost storage
  • 385 cubic feet of excess stationery were recycled
  • 18 cubic feet of cds and dvds were destroyed
  • 82 pieces of surface furniture, (bookcases, cabinets etc) were removed saving $61,500 through re-use
That's a lot of useless material they no longer have to move or store! You can read the full story on the TAB SMART exercise we did with Pengrowth here. We have included a great chart that explains how the process works.

For more information on how TAB SMART can reduce the cost of your move, call 1-800-417-8010 or complete our online response form.

4. What Your Colleagues are Downloading

Want to know what your colleagues are reading?

These are some of our most popular recent downloads:

File Retrieval Assessment Tool

Struggling with lost files or long retrieval times? This tool can help!
We've worked with hundreds of organizations over the past 50 years to help them solve their file retrieval problems, and we've used that experience to develop this useful tool.

Answering these questions will help you identify the root causes of any retrieval challenges you may be facing, and get you thinking about potential solutions and what those might look like for your organization.

You can walk through this diagnostic tool on your own - or call one of our records management experts to help.

Download your copy here.

How to Customize Your Folders

All file folders are not created equally. Decades of experience have gone into the TAB file folders, enhancing and customizing them for optimal use within the enterprise.

So how well are your current folders performing? Get our Custom Folder Guide to see how your folders measure up.  You'll also find out how custom folders can make your filing system as functional, secure and compliant as possible.

Download your copy here.

 
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